Are you beginning a career or are you considering a career change?
Where do you wish to be?
Personally and Professionally..?
If there is any indication of smart forums, a lot of people will pursue their careers in project management.
I’m here to help you with this article and give you valuable Insights.
So, let’s go…
Initially, what is Project?
Project is a temporary action to construct a new product, service or result. It has a defined start and finish in time, and thus defined scope and resources.
- Technology creation for an enhanced business method.
- Constructing a constructing or bridge.
- Recovery efforts after a natural disaster.
- Increasing sales to a new regional market.
And all needs to be monitored expertly to achieve the on-time, on-budget results, and quality in learning and execution that organisations need.
Whether you’re responsible to develop a website, designing a car, moving an organization into a new facility, updating an information system, or just about any project (large/small).
Now, the questions like…What, Why, when, who?
Give more insights about Project management…let’s find out.
So, what is Project Management ?
It’s not a tool or any Person, It’s a Practice!
Project management is the implementation of processes, strategies, skills, experience and knowledge under specified criteria to achieve particular project objectives according to the project specified requirements. Project management requires final outcomes which are limited to a fixed budget and time.
Why the Project Management needed?
The goal of project management is to create an end product which will bring about some improvement for the benefit of the company that initiated the project. It is the implementation, preparation and management of a number of tasks required to supply this end product.
- Create something new or changed,
- Have a fixed time period: a defined beginning and end
- Is extremely complex with respect to the job or organisations involved
- Include Risk Management.
- Require change in Management.
- Ensuring that resources are used efficiently and for the highest value
- Meets the specific needs of the project stakeholders
When do we need Project Management?
Projects demand that a team of people come together and work on common project goals. And hence effective teamwork is essential to productive projects. Project management is a systematic process individual job programs to achieve particular goals. The way the work is handled is dependent on a wide range of factors. The work’s size, importance and scope are obvious factors:
the relocation of a small office and the organisation of the Olympics share certain basic principles, but present very different management challenges. Targets may be represented as:
Ex: The construction of a new HQ.
Ex: Relocating employees from various locations to a new headquarters
Ex: Reduced transportation costs and the care of facilities.
- Strategic goals
Ex: Doubling the share price of a company in three years.
Who need and use Project management?
Everyone handles projects,even if they are not officially called a project manager. Have you ever planned an event? This is a project that you have run with a team of professionals and project management is life experience for all. More formally, all industries and businesses are involved in projects:
- Infrastructure and Transport
- Information Technology.
- Manufacturer Product.
- Building and Architecture.
- Finance & Regulation.
Hence, Project Management is a process of leading the work of team, implementation of processes, methods, skills, knowledge and experience under established time frame to achieve specific project goals according to the project acceptance criteria.
The final results of the project management are obtained from limited time and budget.
You ‘re going through the four project management stages in any Project or task:
Here’s an overview of each stage and its activities.
It is the first and foremost stage of Project Management. In this stage project value and Feasibility are measured. Project Managers use two evaluating tools to decide to pursue the project or not.
Estimation of financial benefits.
The goals, schedules and costs of the project to decide whether the project should be carried out.
Once the project receives the yellow light, a clear plan is needed to guide the team and to keep them on budget and on time. Planning is a blue print and guidance for resource collection, financing collection, and the procurement of required materials.
The project plan offers guidance for the team to deliver quality results, manage risk, create awareness, communicate benefits to stakeholders and supplier’s management.
The project plan helps the team to understand the cost, timeline and scope of the project.
This phrase of Project management is all about satisfying customer. Team leaders make this happen by allocating resources and keep them focused on their assigned tasks.
Execution depends on process of planning.The team’s work and efforts during this phase are taken from the project plan.
Monitoring and Control:
Sometimes monitoring and control combined with stage of execution. Because they often used at the same time. Project plan and team tasks needs to be constantly monitored. Calculating key performance indicators, Track variations from allotted time and cost are monitored by team.
This is the last and vital stage of Project management. When the project is ready to delivered to end user or customer. It helps the team to evaluate and document the project and move for next one. Previous mistakes and successes help in building better processes and team.
But project management brings a unique focus shaped by the goals, resources and schedule of each project.
Six Skills to Become Project Manager
Skill of Communicating:
- Communication skills as just as important as technical knowledge in project management.
- Effective communication leads to successful projects, it should be the priority of every project manager.
- Effective communication is the foundation of every project, it starts from the time of project kick-offs to the meeting of stakeholders.
Time management and Scheduling:
- Scheduling is the main facet of project management process. And If you deal with juggling tasks and anticipating the roadblocks before they occur, you will increase your chances of doing successful projects.
- Effective time management begins with the creating of well-defined project plan.
Skills of Leadership:
- It’s crucial to have strong leadership skills when managing the team or Project.
- For positive results in project forwarding and delivering, team needs proper guidelines and motivation.
- Leaders are those who helps their team to develop project management skills.
Expertise in Technical skills:
- Practical knowledge and understandings of the project management tools
- Gantt charts leads to successful projects.
- Project management tools are frequently used in the process of planning, organizing and communicating to team while constantly managing resources, budgets, and schedules.
- Project managers need to learn new technologies to successfully leads the projects.
- Risks are uncertain events, it is easy for project managers to ignore and assume that it will not happen again.
- Risks or problems may derail any process or project, if the project manager avoid them.
- What Impacts (positive and Negative) does it happen on projects if the risk or problems occurs, the Project manager can plan ahead and make the processes of project to run them in more smooth way.
Critical Thinking and Aim to solve
- Critical thinking is a skill that benefit all the professionals and project management disciplines too.
- Proactive leads the project manager to use their critical thinking skills to solve tricky and ambiguous projects.
- Complex Problems of any project or organisation are able to solve by Analysing the facts, evaluating process without being bias and remaining goal oriented.
Now, you come up with the question?
How I develop or enhance these important skills?
The good news is that these essential skills can be learned or enhanced.
Practice is the Path
Any skills either they are technical or managerial takes time to learn and seek out opportunities to hands-on that will enable you to utilize and refine them.
Attend Workshops, Seminars and Industrial visits:
Visiting local or online events allows you to get best learnings and familiar to latest project management trends.
Attending industrial events helps in expending your networks.
Meeting with industrial professional in workshops, seminars and events leads to great knowledge related to projects.
Get a degree or Certification:
- This is the best way to refine or polish your project management skills.
- Skills are earned by graduate certificate or degree. Courses like Northeaster’s Master of Science in Project Management and give you more insights on technical knowledge and chance to hands-on experience through other Project management course.
Becoming a project manager requires strong planning and commitment.
Create a plan with SMART goals (Specific, Measurable, Acceptable, Realistic and time-bound). Work your plan into action through required schedule and work list. Remember it is necessary to have perseverance. Continue to try, don’t give up and you’ll finally achieve your target.
Outstanding and true leaders are responsible for their teams, but one of great leader quality is that they are best at managing a crisis. Reading stories of great leaders and you come to know that they have an inherent capacity to bounce back from tough life stages.
Leaders with high endurance and determination have a capacity to change circumstances.
And what do you do if you walk the rough seas of a crisis and want to be a great leader?
You can Cross the Rough water by following these 6 tips:
Take a crisis as a chance to expand
A crisis is a learning process which can teach the lessons of a lifetime. A true leader sees hard times as a chance to recognise his organisations vital spots-and then tries to try to overcome them. A crisis is an opportunity for a great leader to resolve gaps in his organisation, in order to make it bigger and stronger.
Every good leader has determination. Truly great people never hesitate-constantly-to make attempts, no matter how many times they have fallen in the process. We have an unconscious confidence that one day they will try and overcome. It is the characteristic of continuous efforts and actions to allows them to achieve their objectives against all the odds
Believe in You
True leaders strongly believe in themselves, and remain high-spirited in the worse situations. With that belief, people who trust in them will establish a strong support network and allow them to build team spirit to recover from a crisis. We know that you can’t allow anyone to lose faith in themselves.
Always remember your vision. Never lose the sight!
Leaders have only one dream, no matter what the circumstances they want to achieve. But a serious crisis can change our perspective to that extent that we often lose sight of our objective. For order to keep it alive, you need to keep reminding yourself of the one target you hope to accomplish. An internal reminder will keep your dream alive and you will be paid for it.
keep your Patience level up:
The world around us is changing very fast, and the crises are temporary.What went wrong a day earlier could become your next day’s chance to succeed.It’s just about waiting for the right moment and striking while the iron is heavy-that’s patience, Likewise, true leaders patiently change bad situations into their favor.
See the Bigger Side
Good leaders find a crisis to be a positive thing. It’s in their benefit as it shows where changes are needed and leads a better route. Similarly, if you’re hit with a crisis, you should really not feel sad, it does better to you than worse. A crisis is like a fever which tells a person that his immune system is messed up.
Now it’s your spin, describe what you refer as project management.
Teaching yourself on managing projects will be the first step in determining what your company needs in terms of the position, process and everything else that has been tied up in project managers. Taking this knowledge and applying it to your situation is the best thing you can do. One way of making sure that you are going in the right direction is to question yourself always.